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× 15-yr-ancient Boy Wins Title as Microsoft Excel World Champion
He’s by no means had to count on dial-up or grind throughout the earliest versions of Microsoft workplace. He’s certainly not needed to take care of “Clippy,” the now-extinct paperclip with bulging eyes and an earnest desire to assist you through your Microsoft adventure.
however Kevin Dimaculangan, a 15-year-historical from Florida, already knows more about Microsoft Excel than most will be trained in a lifetime.
With an American flag draped around his shoulders and the support of an enthusiastic crowd, Kevin earned the title of “World Excel Champion” on the Microsoft workplace professional World Championship in Orlando, Florida, past this month. The experience is hosted by means of Certiport, a provider of efficiency-based IT certification assessments.a little in regards to the competition
yes, there's an annual championship that challenges rivals on their competencies of Microsoft workplace purposes — and no, your self-proclaimed talent in Microsoft listed under the “special expertise” portion of your resume likely gained’t make the cut.
students between a long time 13 and 22 spend months — from time to time years — preparing for the championship, working their manner up via placement assessments, regional and countrywide competitions in three Microsoft categories: be aware, Excel and PowerPoint.
This yr, greater than 760,000 candidates from world wide entered the competitors in hopes of earning the “World Champion” title and going for walks away with the prize of $7,000.
in the ultimate circular, 152 students from 51 nations competed from July 29 via August 1.
competitors may choose between the 2013 or 2016 versions of observe, PowerPoint or Excel classes. there were six winners for every Microsoft category and edition.He picked Excel as a pastime last 12 months
Kevin is the 2nd American in a row to earn first region in the Microsoft Excel 2016 class. last yr, it become John Dumoulin from Woodbridge, Virginia.
however for Kevin, it turned into not ever about becoming a world champion. Excel was a pastime he simply happened to decide on up ultimate yr.
Kevin is a rising sophomore at Dunbar high school in Lee County, Florida, which prioritizes a powerful technical schooling program in its curriculum.
He mentioned he changed into interested in earning technical certifications as a result of certainly one of his academics offered prizes to whomever earned the most the fastest, and a brand new Bluetooth speaker sounded pretty cool.
Kevin decided to try for a Microsoft Excel certification throughout this previous school 12 months. Out of 1,000 points, he received 1,000. an ideal score. He then determined to take the examination on the expert level. an extra ultimate score.
quickly, he turned into educating Excel to his fellow college students — and to his teachers.next up: PowerPoint
Even along with his best rankings and victories in state and national competitions in Excel, earning first place on the world championship was a challenge. all through the competitors, students are given a collection of guidance and are asked to recreate Excel files, he spoke of. Whoever creates the closest replica to the fashioned wins.
“Time doesn’t in reality count as a result of fairly lots no one gets to conclude,” he spoke of. “The main element is being accurate.”
together with Kevin, the winners from the other classes were from Taiwan, Thailand, New Zealand and Hong Kong.
When requested about his plans for the future, Kevin stated whatever thing no one has ever pointed out before: “For Excel, there’s no longer too lots greater to study.”
He might set his attractions on conquering observe or PowerPoint for his junior or senior yr, however for now, he’s concentrated on incomes some more certifications.
There turned into a whole lot he enjoyed in regards to the competition, he spoke of, like having his household, friends and foremost cheering him on in the crowd, and the guide he felt from fellow team us of a rivals.
“Even before they began the Excel awards, they were all saying that they believed in me,” Kevin mentioned, “that [I] may do it.”
but the best part of the competitors became what came after.
“They did send us to well-known after the trying out, and that simply took place to line up with my birthday,” he observed with a smile.
He thinks he’d like to be a utility engineer, even though he’s no longer absolutely certain where his potential in Excel will take him.
For now, Harry Potter World at frequent Studios is far ample.
Ever considering the primary beta editions of home windows eight appeared, rumors have circulated over how Microsoft would revamp its other flagship consumer product, office, to be all of the greater constructive in the new OS. Would workplace develop into touch-oriented and Metro-centric, to the exclusion of undeniable ancient windows clients?
Now Microsoft has whipped the drapes off the preview version of office 2013, presenting the brief answer to the above question: no. workplace 2013 has obviously been revised to work that an awful lot more desirable in windows 8 and on touch-centric contraptions, but the great majority of its performance continues to be in region. The adjustments made are often cosmetic -- a method to bring the Metro seem to workplace for users of models of home windows other than eight. extra, office 2013 has been designed to combine extra carefully with online storage and services (peculiarly Microsoft's), besides the fact that children these are thankfully non-compulsory and not mandatory.
[ Also on InfoWorld: Why Windows 8 tablets don't threaten the iPad, despite the inclusion of Office 2013. | Get familiar fast with Office 2010's key applications -- Word, Excel, PowerPoint, and Outlook -- with InfoWorld's set of Office 2010 QuickStart PDF guides. | Stay abreast of key Microsoft technologies in their Technology: Microsoft newsletter. ]
the brand new look and feelMicrosoft has demonstrated before how the Metro seem to be will also be ported to apps that don't run on the Metro computer -- such because the sick-fated Zune customer. workplace 2013 is the newest look at various case, however for probably the most part, the Metro seem is limited to areas the place it makes experience: the File tab, as an instance, or what Microsoft has called the "backstage areas" of workplace. Even when office 2013 is installed on windows eight, it runs on the everyday home windows laptop -- sure, even when home windows 8 is itself installed on a slate workstation.
other than the Metro makeover, you're prone to observe a undeniable element about office 2013, one which many americans also noticed with windows eight itself: an increased degree of integration with Microsoft's windows are living. office can also be utilized in a native mode, with out being connected to any on-line provider. signal into windows are living via workplace, besides the fact that children, and the "open or create files" pane that looks upon opening an workplace app will comprise a hyperlink to your SkyDrive account, where clients get a easy 25GB of storage for starters. The challenging half, at least in the preview beta, is signing returned out; the office preview handiest lets you switch are living IDs, no longer signal out completely and use workplace handiest in local mode once more.The Account pane shows all of the online services (Microsoft and in any other case) presently linked to your replica of workplace. extra features at this time include LinkedIn, Flickr, and YouTube.
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There are two kinds of Microsoft Excel users in the world: Those who make neat little tables, and those who amaze their colleagues with sophisticated charts, data analysis, and seemingly magical formula and macro tricks. You, obviously, are one of the latter—or are you? Check their list of 11 essential Excel skills to prove it—or discreetly pick up any you might have missed.Vlookup
Vlookup is the power tool every Excel user should know. It helps you herd data that's scattered across different sheets and workbooks and bring those sheets into a central location to create reports and summaries.
Vlookup helps you find information in large data tables such as inventory lists.
Say you work with products in a retail store. Each product typically has a unique inventory number. You can use that as your reference point for Vlookups. The Vlookup formula matches that ID to the corresponding ID in another sheet, so you can pull information like an item description, price, inventory levels, and other data points into your current workbook.
Summon the Vlookup formula in the formula menu and enter the cell that contains your reference number. Then enter the range of cells in the sheet or workbook from which you need to pull data, the column number for the data point you’re looking for, and either “True” (if you want the closest reference match) or “False” (if you require an exact match).Creating charts
To create a chart, enter data into Excel with column headers, then select Insert > Chart > Chart Type. Excel 2013 even includes a Recommended Charts section with layouts based on the type of data you’re working with. Once the generic version of that chart is created, go to the Chart Tools menus to customize it. Don't be afraid to play around in here—there are a surprising number of options.
Excel 2013 includes Recommended Charts with layouts based on the type of data you're working with.IF formulas
IF and IFERROR are the two most useful IF formulas in Excel. The IF formula lets you use conditional formulas that calculate one way when a certain thing is true, and another way when false. For example, you can identify students who scored 80 points or higher by having the cell report “Pass” if the score in column C is above 80, and “Fail” if it’s 79 or below.
IF formulas let you pull in just the data you need.
IFERROR is a variant of the IF Formula. It lets you return a certain value (or a blank value) if the formula you’re trying to use returns an error. If you’re doing a Vlookup to another sheet or table, for example, the IFERROR formula can render the field blank if the reference is not found.PivotTables
PivotTables are essentially summary tables that let you count, average, sum, and perform other calculations according to the reference points you enter. Excel 2013 added Recommended PivotTables, making it even easier to create a table that displays the data you need.
To create a PivotTable manually, ensure your data is titled appropriately, then go to Insert > PivotTable and select your data range. The top half of the right-hand-side bar that appears has all your available fields, and the bottom half is the area you use to generate the table.
PivotTables are a summarization tool that let you perform calculations according to the reference points you enter.
For example, to count the number of passes and fails, put your Pass/Fail column into the Row Labels tab, then again into the Values section of your PivotTable. It will usually default to the correct summary type (count, in this case), but you can choose among many other functions in the Values dropdown box. You can also create subtables that summarize data by category—for example, Pass/Fail numbers by gender.PivotChart
Part PivotTable, part traditional Excel chart, a PivotChart lets you quickly and easily look at complex data sets in an easy-to-digest way. PivotCharts have many of the same functions as traditional charts, with data series, categories, and the like, but they add interactive filters so you can browse through data subsets.
PivotCharts help you easily digest complex data.
Excel 2013 added Recommended PivotCharts, which can be found under the Recommended Charts icon in the Charts area of the Insert tab. You can preview a chart by hovering your mouse over that option. You can also manually create a PivotChart by selecting the PivotChart icon on the Insert tab..Flash Fill
Easily the best new feature in Excel 2013, Flash Fill solves one of the most frustrating problems of Excel: pulling needed pieces of information from a concatenated cell. When you’re working in a column with names in “Last, First” format, for example, you historically had to either type everything out manually or create an often-complicated workaround.
Flash Fill can automtically add data formatted the way you want without using formulas.
In Excel 2013, you can now just type the first name of the first person in a field immediately next to the one you’re working on, and click Home > Fill > Flash Fill, and Excel will automagically extract the first name from the remaining people in your table.Quick Analysis
Excel 2013’s new Quick Analysis tool minimizes the time needed to create charts based on simple data sets. Once you have your data selected, an icon appears in the bottom right hand corner that, when clicked, brings up the Quick Analysis menu.
Quick Analysis speeds the process of working with simple data sets.
This menu provides tools like Formatting, Charts, Totals, Tables, and Sparklines. Hovering your mouse over each one generates a live preview.Power View
Power View is an interactive data exploration and visualization tool that can pull and analyze large quantities of data from external data files. Go to Insert > Reports in Excel 2013.
Power View creates interactive, presentation-ready reports.
Reports created with Power View are presentation-ready with reading and full-screen presentation modes. You can even export an interactive version into PowerPoint. Several tutorials on Microsoft’s site will help you become an expert in no time.Conditional Formatting
For most tables, Excel’s extensive conditional formatting functionality lets you easily identify data points of interest. Find this feature on the Home tab in the taskbar. Select the range of cells you want to format, then click the Conditional Formatting dropdown. The features you’ll use most often are in the Highlight Cells Rules submenu.
Conditional Formatting lets you easily highlight data points of interest.
For example, say you’re scoring tests for your students and want to highlight in red those whose scores dropped significantly. Using the Less Than conditional format, you can format cells that are less than -20 (a 20-point drop) with the Red Text or Light Red Fill with Dark Red Text function. You can create many different kinds of rules, with unlimited formats available via the custom format function within each item.Transposing columns into rows (and vice versa)
Sometimes you’ll be working with data formatted in columns and you really need it to be in rows (or the other way around). Simply copy the row or column you’d like to transpose, right click on the destination cell and select Paste Special. A checkbox on the bottom of the resulting popup window is labeled Transpose. Check the box and click OK. Excel will do the rest.
The Paste Special feature transposes columns and rows.Essential keyboard shortcuts
Keyboard shortcuts are the best way to navigate cells or enter formulas more quickly. We’ve listed their favorites below.
Control-Down/Up Arrow = Moves to the top or bottom cell of the current column Control-Left/Right Arrow = Moves to the cell furthest left or right in the current row
Control-Shift-Down/Up Arrow = Selects all the cells above or below the current cell
Shift-F11 = Creates a new blank worksheet within your workbook
F2 = opens the cell for editing in the formula bar
Control-Home = Navigates to cell A1
Control-End = Navigates to the last cell that contains data
Alt-= = Autosums the cells above the current cell
Excel is arguably one of the best programs ever made, and it has remained the gold standard for nearly all businesses worldwide. But whether you’re a newbie or a power user, there's always something left to learn. Or do you think you've seen it all and done it all? Let us know what we've missed in the comments.To comment on this article and other PCWorld content, visit their Facebook page or their Twitter feed.
Microsoft Office is still the most popular office suite used by companies and individuals across the world. These Word, Excel, PowerPoint, and OneNote cheat sheets will help boost your productivity and save time when you’re working in these programs.
This post is part of Microsoft Office Week, a series at Lifehacker where they offer tips to get started with or master Microsoft Office. Want more? Check out the Office Week tag page.10. Useful Excel Tricks and Features
Excel is packed with features spreadsheet ninjas should know, but for a visual reference, save or download one or all of these cheat sheets: 8 Great Tools to Make You an Excel Expert (includes how to combine cells, use VLOOKUP, and conditional formatting), Excel Tricks That Will Impress Your Boss (includes flash fill, pivot tables, and goal seeking), and 8 Time-Saving Excel Shortcuts (includes selecting the entire spreadsheet, resizing columns in just two clicks, and inserting the current date). They might sound the same, but they offer different tips and tricks. Excel has so many!9. See Excel Keyboard Shortcuts for PC and Mac Side-by-Side
Excel’s keyboard shortcuts are similar on the PC and Mac, but not always. Some are quite different between the two OSes and others are Windows-only. The side-by-side comparison can help if you’re moving between the two operating systems.8. Popular Office Shortcuts
New Horizons offers this printable PDF that covers frequently used Word, Excel, Outlook, and PowerPoint keyboard shortcuts. If you fold the paper along the lines and glue the edges, you’ll get a pyramid you can place in front of your keyboard for easy reference. (This one might be best for Office newbies.)7. Quick Reference Cards for Excel Keyboard Shortcuts
Microsoft offers three reference sheets for Excel, including Ctrl combinations, Function key combinations, and miscellaneous shortcuts. Though it’s for Excel 2010, they should apply to other versions of Excel as well.6. Keyboard Sequences for PowerPoint
You might be familiar with PowerPoint’s keyboard shortcuts, but some tasks in PowerPoint require keyboard sequences—pressing two buttons together and then a third. As we’ve shared previously, Indezine offers a full list of these powerful sequences for PowerPoint 2016 and earlier, which you can check out here. There’s a printable e-book version for 2013 and earlier there as well.5. Office for Mac Keyboard Shortcuts
I couldn’t find any Office for Mac cheat sheets, but did find this reference PDF that’s chock full of keyboard shortcuts for Office on the Mac, care of Dean Pirera at OS X Keyboard Shortcuts. They should help with any version of Office on the Mac.4. All the Word Keyboard Shortcuts
Microsoft Word has over 200 keyboard shortcuts. If you’d like to see them all in one place, you can use a macro in Word to generate the list—or just download their PDF or Word version.3. Quick Reference Guides from CustomGuide
CustomGuide offers a ton of free cheat sheets for Microsoft Office, including Access and Office 2011 on the Mac. This might be the motherload of cheat sheets for Office.2. Microsoft’s Quick Reference Guides
Microsoft offers its own cheat sheets or quick reference guides for its Office suite, which you can view online or download as PDFs. They’re for Office 2016. MSDN also has the collection of 2013 quick start guides here.1. 20 Most Common Keyboard Shortcuts Everyone Should Know
This isn’t specific to Microsoft Office, but most of these common keyboard shortcuts can be used in Office as well as other programs, so they’re worth memorizing. Here’s their cheat sheet, from their guide to using keyboard shortcuts like a ninja.
Title image by Nick Criscuolo.
As part of the deluge of mail flooding my way subsequent to the formal release of Office 2013, several people have complained about the way the Microsoft Office pre-launch offer robs them of several Office features. Under the terms of the offer, if you buy a retail copy of Office 2010 between Oct. 19, 2012 and April 30, 2013, you can download and install a free copy of the corresponding version of Office 2013. It looks great on paper, but the reality is a bit harsh.
The main complaint I've heard -- and the one that has prompted the most cries of "bait and switch" -- is about the difference in licensing rules. But the complaint that really stings is the disappearance of a key new Excel feature. The PowerPivot add-in was free in Excel 2010, but if you upgrade to Excel 2013, there's no way short of a volume license or an expensive version of Office 365 to get your PowerPivot tables back. You can't even buy a PowerPivot-savvy version of Excel 2013. For those dabbling in business intelligence with PowerPivot, the "upgrade" cuts them off at the knees.
Last week I talked about the differences in licenses between Office 2010 and 2013. To wit, if you buy Office 2010 retail, you can install it on two or three computers and the licenses can be transferred if you lose, destroy, or sell your old PC. If you buy a copy of Office 2013 (as opposed to renting it with Office 365), you get to install the program on one machine and it dies with that machine.
Several people wrote in to say they bought Office 2010 and installed it on two (or three) machines, fully expecting they'd be able to upgrade all of the copies to Office 2013. Wrong -- while the older copies will continue to work, only one of the Office 2010 machines can be upgraded for free to Office 2013. That's only part of the story. If you bought Office 2010 thinking you'd be able to upgrade to Office 2013 on a bigger, faster, badder PC without paying for Office again, you're delusional. You can move the Office 2010 license to a bigger PC -- or a smaller one, for that matter -- but once you've switched to Office 2013, the license is locked in stone. And silicon.
Yesterday, Microsoft senior marketing manager Jevon Fark posted a comparison of the old and new licensing rules. His table may lead you to think there's been no significant change in Office licensing restrictions, but that isn't so. If you flip his pivot table, the contrast becomes more apparent. Office 2010 Home and Student lets you install up to three copies, and the installations are transferrable from PC to PC. Office 2010 Home and Business, and Office 2010 Professional both allow two installations and the licenses are also readily transferred. By contrast, all versions of Office 2013 are limited to one PC, and the license can't be transferred to another PC, no matter what the circumstances, short of a complete breakdown under warranty.
Tell me again about this "free upgrade"? I bet the salesclerk at Best Buy waving the "Microsoft Office Pre-launch Offer" coupon didn't warn you about this. Fark's point is that the Office 2010 Product Key Card versions -- the ones where you buy an activation code on a card or pay to have one sent by email -- are also limited to a single installation on one PC. He remarked that Product Key Card versions were "chosen by a majority of Office 2010 customers worldwide." (That's an interesting insight, by the way -- Office Starter Edition, which only takes a Key Card to turn into "real" Office, must've been very popular before Microsoft killed it last June.) The Product Key Card-activated versions of Office 2010, like Windows itself, don't outlive the machine.
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